HIPAA Notice of Privacy Practices

Effective Date: 7/30/2026

At Brandon TMS & Psychiatry, protecting your privacy is one of our highest priorities. This Notice of Privacy Practices explains how we may use and disclose your protected health information (PHI), your rights regarding that information, and our legal responsibilities under the Health Insurance Portability and Accountability Act (HIPAA). HIPAA-covered healthcare providers are required to maintain and provide a Notice of Privacy Practices to patients. (HHS.gov)

Our Commitment to Your Privacy

Your medical information is personal. We are committed to safeguarding your protected health information and complying with all applicable federal and state privacy laws. We maintain physical, electronic, and administrative safeguards designed to protect your information from unauthorized access or disclosure.

How We May Use and Disclose Your Health Information

We may use and disclose your health information without your written authorization for the following purposes:

Treatment

To provide, coordinate, and manage your healthcare, including communication with physicians, therapists, pharmacies, hospitals, laboratories, or other healthcare providers involved in your care.

Payment

To bill and collect payment from you, your insurance company, or another responsible party for services provided.

Healthcare Operations

To support the day-to-day operations of our practice, including:

  • Quality improvement
  • Staff training
  • Licensing and accreditation
  • Compliance activities
  • Business management
  • Audits and reviews

As Required by Law

We may disclose your information when required by federal, state, or local law.

Public Health & Safety

We may disclose information when necessary to:

  • Prevent or lessen a serious threat to health or safety
  • Report abuse, neglect, or domestic violence when required
  • Comply with public health reporting requirements

Law Enforcement

We may release information when required by law or in response to valid legal processes.

Business Associates

We may share information with trusted vendors who perform services on our behalf (such as electronic health record providers, billing companies, or secure technology providers). These organizations are required to protect your information under HIPAA. (American Psychiatric Association)

Uses Requiring Your Written Authorization

Except as described above, we will obtain your written authorization before using or disclosing your health information for purposes such as:

  • Marketing (when required by law)
  • Sale of protected health information
  • Certain disclosures of psychotherapy notes
  • Other uses not otherwise permitted by HIPAA

You may revoke your authorization at any time in writing, except where action has already been taken based on your authorization.

Your Rights

You have the right to:

Request Access

Obtain a copy of your medical records, subject to applicable laws.

Request Corrections

Ask us to amend information you believe is inaccurate or incomplete.

Request Restrictions

Ask us to limit certain uses or disclosures of your health information. While we will consider your request, we may not always be legally required to agree.

Request Confidential Communications

Ask us to communicate with you in a specific way or at a specific location.

Receive an Accounting of Disclosures

Request a list of certain disclosures we have made of your health information.

Receive a Paper Copy

Request a paper copy of this Notice at any time, even if you agreed to receive it electronically.

Our Responsibilities

We are required by law to:

  • Maintain the privacy and security of your protected health information.
  • Provide you with this Notice of Privacy Practices.
  • Notify you if a breach occurs that may compromise the privacy or security of your information.
  • Follow the terms of the Notice currently in effect. HIPAA also requires providers to update their notice as regulations change. (HHS.gov)

Website & Electronic Communications

Our website may contain links to third-party websites that have their own privacy practices.

Please note:

  • Email is not always a secure form of communication.
  • Do not send confidential medical information through standard email unless specifically instructed to do so.
  • Patient portals or other secure communication systems should be used whenever available.

Questions or Complaints

If you believe your privacy rights have been violated, you may contact our Privacy Officer. You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights. Filing a complaint will not affect your care or treatment.

Privacy Officer
Brandon TMS & Psychiatry
Phone: (813) 681-5880
Email: brandtmsandpsychiatry@gmail.com
Address: 407 N. Parsons Ave, Suite 104, Brandon, FL 33510

You may also file a complaint with:

U.S. Department of Health & Human Services
Office for Civil Rights
https://www.hhs.gov/ocr/privacy/hipaa/complaints/